Timesheet app Australia
A timesheet app for Australian crews who work across sites
ZimQi is a timesheet app for Australian crews who work across sites — trades, subcontractors, cleaners, security, facilities and care teams. Workers check in and out by chatting with the ZimQi bot in Telegram, or with a personal link in any phone browser, so there is usually nothing new to install. A named person approves the hours. Approved hours download as a CSV for your bookkeeper, and can be pushed to Xero Payroll AU as drafts for you to check. Subcontractor hours can go to Xero as draft bills. ZimQi never pays or approves on its own.
A digital timesheet, built from a check-in
The timesheet is not a spreadsheet the crew fill in on Friday. It is built from the day’s check-in and check-out, plus a short note if they add one. If your company turns location on, the worker shares a location once at check-in and once at check-out — not live tracking, and not all day. Anything that looks unclear is flagged for a person to review.
Site documentation in the same loop
The same chat can collect the forms you already use. Upload a Word, Excel, PDF or a photo of a paper form, and ZimQi turns the questions into one-at-a-time prompts in Telegram or on the web, with pause and resume. When the form is finished, ZimQi saves a branded PDF or Word file, with your logo, to your Google Drive or Dropbox. OneDrive is coming soon. Paper timesheet photo upload (Beta). The forms remain yours. ZimQi does not issue certificates and does not claim ISO or compliance outcomes.
What it costs (A$, as at November 2026)
Every account starts with a free trial (30 days or 100 credits, whichever comes first), no card needed. After that, flat monthly plans, not a fee per seat: Starter A$19/mo ex GST (A$20.90 inc GST), Solo A$49, Team A$149, Scale A$299. Two credits equal one active worker-day. On Team and Scale, crew and subcontractor profiles are unlimited. Full detail is on the pricing page. Annual billing is 10 times the monthly price.
What ZimQi does not do
It does not interpret Modern Awards or calculate pay. It is not a full payroll, HR, quoting or job-management system. You can pin a supervisor to each site, and they get that site's approval requests and reminders in Telegram. Roster import and custom multi-step approval chains are not currently offered. WhatsApp is coming soon; today the crew use Telegram or a browser link. If you need award-based rostering as the core of the product, Deputy, Tanda or similar are a better starting point — we compare them fairly on Timesheet apps in Australia: 13 compared.
Who it suits
Crews that move between sites, including subcontractors and casuals; owners who are tired of the Friday chase; bookkeepers who want a clean CSV or Xero draft rather than photos of paper. Industries lists cleaning, trades, security, care and facilities.
See how it works, and compare options
Short demo and the three-step loop: How it works. If you are choosing between products, use the 13-app comparison, or the pages for Deputy and Tanda, subcontractors and Xero bookkeepers. Free construction timesheet and toolbox talk templates are available to download, no email needed. You can also browse all downloads on the free templates page, or read how to keep site records in a tidy folder tree.
FAQ
Is ZimQi a timesheet app for Australia?
Yes. It is built for Australian field crews, priced in A$ with GST shown, and it can send approved employee hours to Xero Payroll AU as drafts. It is made by FINDER tech in Sydney.
Do the crew have to download a ZimQi app?
No. They use Telegram, which most already have, or a personal browser link.
Is this a digital timesheet?
Yes. Hours are captured on the phone and approved as a digital record. You can still start with our free Excel template if you are not ready to move the crew across.
Does it work for subcontractors as well as employees?
Yes. The same check-in loop applies. Subcontractor hours can become draft bills in Xero for you to check. On Team and Scale plans there is no per-seat fee.
Does ZimQi replace Deputy, Tanda or my payroll software?
Not for award interpretation, rostering engines or payroll itself. It can replace the Friday chase for hours and site forms, and sit next to the payroll or job tool you already use.
How do I try it?
A free trial, 30 days or 100 credits, whichever comes first, with no card. Start from the homepage or the pricing page.
