Cut Your App Count: One Chat App for Timesheets and Site Paperwork

A timesheet app, a forms app, a shared drive nobody can find anything in, and a spreadsheet for the bookkeeper. Each one has its own login, and your crew has to download every one of them.

ZimQi won't run your whole business. What it does is pull timesheets and site paperwork into one chat your crew already knows how to use, so there's a bit less to juggle.

Start with timesheets

Crew clock on and off in Telegram, on their own phone. There's no new work app to install. You approve hours with one tap, and the hours go to your bookkeeper as a CSV or straight into Xero Payroll.

Then the paperwork

Smart Forms to PDF or Word: pre-starts, SWMS sign-off, toolbox talks, incident reports and job sheets, filled in on the phone.
Filed to your own storage: finished forms and photos go into your own Google Drive or Dropbox, in a tidy folder per site. OneDrive is coming soon.
Xero Draft Bills for subbies: subcontractor hours can become draft bills in Xero for you to check and approve.

What it replaces, and what it doesn't

Job	ZimQi?
Timesheets and clock on/off	Yes
Paper or app-based site forms (SWMS, pre-starts, incidents)	Yes, as Smart Forms
Filing records to Google Drive or Dropbox	Yes (OneDrive coming soon)
Getting hours to the bookkeeper or Xero Payroll	Yes, CSV or Xero push
Subbie bills into Xero	Yes, as drafts you approve
Quoting	No
Invoicing customers	No, keep your accounting software
Job management and scheduling jobs	No
Full HR (onboarding, contracts, performance)	No

If you need quoting or job management, keep your job tool. ZimQi sits beside it and handles the time and the paperwork.

Already using another app?

Plenty of people find us looking for a Deputy, Tanda, Connecteam, Employment Hero or Fergus alternative. Some of those tools do far more than we do. If you mainly need timesheets and site forms, see our honest comparisons, with prices linked to each vendor's own page.

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